English Language Tutoring for the Ottawa Community (ELTOC)

Hiring 2 Part-time ESL Teachers as Independent Contractors
for Short-term Pilot Project :
Providing Home Tutoring to Syrian Refugees Who Cannot Go to School

Feb 13th to Mar 31st 2017 (may extend depending on funding)

The Organization: English Language Tutoring for the Ottawa Community (ELTOC) is a non-profit organization that provides English language tutoring to adult newcomers who, due to various challenges, cannot attend regular ESL classes. Tutoring is offered in the student’s home, on a one-on-one basis, by volunteer tutors who are trained and supported by ELTOC. The volunteer tutors are not required to have any previous teaching experience. ELTOC staff includes an executive director, an administrative assistant and three ESL counsellors. The ESL Counsellors are qualified ESL teachers who are responsible for training the tutors, matching students and tutors, and providing ongoing support and oversight of the student/tutor matches. The ESL Counsellor does a student needs assessment in the student’s home prior to matching the student with a tutor. For more information visit: www.eltoc.ca or call 613-232-8566.

With the influx of Syrian refugees to Ottawa over the past year, ELTOC has seen a substantial increase in the size of its waiting list. There are areas of the city where it is difficult to match students because tutors are not readily available, specifically Southeast Ottawa and Vanier.

ELTOC has received funding to conduct a short-term pilot project which will involve engaging two TESL- certified ESL teachers as independent contractors to provide home tutoring to Syrian refugees who are unable to attend regular ESL classes and who are living in these underserved areas of the city. Priority will be given to individuals who cannot leave their homes. Depending on what is deemed appropriate and feasible, the teacher will provide tutoring sessions either on a one-to-one basis at the student’s home or in small groups of no more than 2-3 students (in a student’s home or other convenient location). Each student will receive one 2-hour tutoring session per week.

2 ESL teachers will provide:
• 12 tutoring sessions in total per week (1-3 students per session), divided between the two teachers according to their respective availability (and as agreed upon by ELTOC).
• Tutoring sessions will be 2 hours in length.
• Tutoring sessions can be held on weekdays and during weekends, as is mutually convenient for the student(s) and the teacher.
• 7 weeks of tutoring from Monday, Feb 13, 2017 to Friday, Mar 31, 2017. (May be extended depending on funding and project performance)

Please review the details of the job description on the following page before submitting your application.

Only emailed applications will be accepted.
Please email your application to [email protected]
The subject line of your email should include “your name – ESL Teacher for Syrian Refugees”.
Your application must include:
1) your resume
2) a cover letter, addressing your ESL teaching experience, availability and flexibility to accommodate various class schedules in your week, and any special needs experience.
Formal interviews will be held.
We thank you for your interest. However, only those applicants who are invited to an interview for this pilot project will be contacted by Saturday, Feb 4, 2016. We apologize for this short period of submitting applications.

To help create a roster of ESL supply teachers, you are welcome to submit applications beyond this deadline.


The teacher will report to: ELTOC Executive Director

Job Description Summary:
The ESL teacher will teach the agreed upon number of 2-hour long tutoring sessions on a weekly basis. (There will be (up to) 12 tutoring sessions per week in total, divided between two teachers). An additional ½ hour per session will be allocated for lesson preparation and administration. Related administrative and reporting tasks will be performed. The teacher will stay in regular communication with the ELTOC office.

Responsibilities and Duties of the ESL Teacher:
• Prepare teaching materials and lessons based on student needs and as per LARC’s (Language Assessment and Referral Centre) CLB level assessment of the student
• Be up to date on ESL resources and make requests to the office to purchase required resources
• Ensure student registration and ongoing attendance is accurately recorded and emailed to the ELTOC office and ED on a weekly basis
• Prepare brief written student profiles and progress reports
• Notify students when a class is cancelled or rescheduled
• Make arrangements for a supply teacher when required
• Act as a supply teacher when needed for a second similar class that is being run by the organization
• Take initiative in presenting ideas to the ED to further develop this pilot project and if necessary assist in the report preparation for funding applications
• Follow all procedures and policies set up by ELTOC

Employment Requirements:
• Certificate in Teaching English as a Second Language (C.T.E.S.L.) from a TESL Ontario accredited institution, or specialization in teaching English as a second language acquired as part of a B.Ed.
• At least one year of experience teaching adult ESL
• Experience in teaching Literacy level or CLB 1 is an asset
• Experience working with people from a variety of cultural and language backgrounds
• Familiarity with ESL and literacy programs in the Ottawa region an asset
• Familiarity with people with special needs an asset
• Ability to work independently
• Demonstrate excellent writing skills
• Proficient in the use of Microsoft Word, Internet and Windows computer software
• Good administrative skills are required including the ability to complete regular operational tasks and student reports
• Flexibility to reschedule classes as required, weekdays and weekends

• Approximately $34 / hr. depending on experience and qualifications of the candidate
• Teacher will be provided with 30 minutes of preparation and administration time for every 2 hour class
• This position is for an independent contractor with no provision for benefits or other project related costs
• There is a cost provision for project supplies in discussion with the Executive Director